Cloud Collaboration Tools Should be a Priority for Any Enterprise Looking to Create a Dynamic Workforce
Cloud collaboration is more than just a virtual environment to store and share information. Yes, colleagues can access, share, and work with each other and with outside partners in a virtual environment that saves a single instance of any document in a real-time manner. Yes, with the right set of cloud collaboration tools, employees are empowered with effortless productivity, connectivity and teamwork across a single application.
However, cloud collaboration expands beyond the benefit of sharing documents, managing products and encouraging teamwork. Take a look at 5 benefits of cloud collaboration tools that are unparalleled for enterprises.
1. Real-Time Teamwork Across the World
Long gone are the days of employees being stuck in the office 8 hours a day, 5 days per week. Studies show that employees with flexible work schedules and more opportunities to work from anywhere are more productive and happier – which ultimately leads to employee retention. With the right set of cloud collaboration tools, employers are now creating a modern day workforce that allows teams to work on projects with real-time updates from anywhere, at any time and on any device.
2. Reduction of Emails
It’s no secret that most employees in the business professional world are inundated with emails each and every day. Many times, employees are challenged with sifting through their inbox to find necessary communication from relevant co-workers in order to complete projects. With cloud collaboration tools, emails are virtually eliminated and all colleague interaction is done LIVE in a user-friendly app so that all stakeholders have access to information at any time.
3. Access to Large Files
How many times have you had problems sending or receiving large files? With most email servers, more than just a few MB is impossible to send and you’re left scratching your head wondering how you are going to send out this important document. Well, cloud collaboration tools improve your ability to move large files to necessary stakeholders without any issue. Store and share, with no need to send – it’s as simple as that.
4. Equal Participation Across Team Members
Often, co-workers are left out of important conversations or documents that are critical to the success of any given project. Furthermore, it’s too often that employees feel that they do not have the same opportunities as others to share their input, leading to more than one issue in the teamwork process. With cloud collaboration tools, this problem is eliminated. Everyone is provided with an equal playing field and access to share, brainstorm and deliver on any given project. It’s a win-win!
5. Organization, Organization, Organization!
Save File: [Project X Plan_Version 1]
Save File: [Project X Plan_Version 2]
Save File: [Project X Plan_Version 3]
The list can go on and on during the review/edit and approval process for any document. You may even end up with a folder on your desktop designated specifically for a particular document that houses 9 different versions. This can drive anyone mad and confuse all parties involved. Cloud collaboration tools simplify the process by keeping one document that is shared for all and that can revised in real-time.